e-HROn 7 Sep 2004 in Personnel Today Related posts:No related photos. Thisweek’s E-HRIt pays to outsource payCase study: Loughborough University About the organisationLoughborough Universityis one of the country’s largest educational establishments, with 12,000 studentsand 3,000 employees, spread across a 386-acre campus. The aimToimplement a new HR and payroll management system that would cater for currentand future requirements. The university had specific criteria for the suppliercompany. As well as an organisation with which itcould build a long-term relationship, the supplier had to have a track recordin HR and payroll management in higher education. The service it provided wouldnot involve a third party for consultancy needs, and, ideally, the supplierwould be UK-based. “Wealso had to meet the challenge of funding,” says Val Blackett, the university’s director of corporateinformation services. “The problems of lack of money within highereducation are well documented, and we needed a highly cost-effective solution.”System supplierNottingham-basedMidland HR & Payroll Solutions is an established provider of HR managementand payroll applications. It also offers bureau and managed services andprocesses more than 82,000 payslips every month. The approachMidlandimplemented its Trent integrated HR and payroll system, and put Loughboroughthrough a number of parallel runs before going live in April 2003.”Becausepayroll and HR used to be managed on separate systems, a whole raft of administrative duties were calledfor,” explains Blackett.”Codes and processes were different for each and there were manyassociated logistical problems.”The solutionThesystem now pays all the university’s 3,000 employees, and runs three payrolls:one monthly, one four-weekly, and one for claims. “Twosystems have merged into one and staff can be better deployed,” says Blackett. UsingTrent,payroll information such as payments and deductions, grades and pension schemememberships may be inherited from within the organisation structure. Theseinherited items can then be overridden or entered at any level. The systemretains a full employee pay history.The bottom line”Iknow we’re doing something right when the bursar tells me that he is verypleased because he can now get better information thanks to Trent,and that he can get it more quickly,” says Blackett. “The HR department can look at farmore strategic issues that deal with the university’s policies, rather than spendingtime on administration.”Whileno product delivers everything specifically that a customer would wish, Midlandhas worked with us to achieve our objectives. We have built a partnership thatwe look forward to further developing as we incorporate additional modules androll out facilities to the whole university,” adds Blackett.Product of the month: HR DashboardWhat is it?A computer application that creates a portalwhich can extract data from various HR systems and information sources andcreate reports from it. Designed to mimic a car dashboard, withyour main key performance indicators set up as dials, an alert systemidentifies problem areas, enabling HR to be more proactive.Who developed it?TheHR profession played a huge part in the creation of the product. An HR managerwithin IT resourcingcompany KPC was complaining to sales director Paul Finch that it took too longto get information on headcount, leave of absence and employee turnover. Finchput together a team to realise his HR manager’s wish list, and HR Dashboard(the company and product) was born.What areas can it help me in?Headcount,employee turnover, performance review, training, recruitment, holidays – prettymuch every area of HR, in fact. It makes it far easierto share information and helps demonstrate HR’s impact on the bottom line. How much does it cost? Pricingwill be based on the number of users. Goto www.hrdashboard.comResearch snapshotOnline jobseeker salaries soarTheaverage online jobseeker is just under 34 years old (33.6, up from 31.9 in2003), has 12 years of work experience (up from 10.6 in 2003) and earns £34,594on average (up from £22,494 in 2003), according to the summer 2004 National OnlineRecruitment Audience Survey (Noras),produced by Enhance Media, a training and consultancy company specialising inonline recruitment.Thesurvey features information from the website of recruitment consultancy BlueArrow, which is the first high street agency to participate in the study. The release of the results coincides with a relaunch of the Noras website, where you can nowdownload the latest and previous results booklets as free pdf (portable document format) files direct to yourdesktop. www.noras.co.ukData mine: PensionsOccupational Pensions Regulator Authority(OPRA) www.opra.gov.ukOnline presence for the body that superviseslegal requirements of occupational pensions. It features aspecial section on stakeholder pensions and also has a facility to trace apension. Department for Work & Pensions (DWP)www.dwp.gov.ukFora subject that’s hard to find your way around in the real world, the DWP hasdone a good job when it comes to navigation on its website. Lots of cross-linking with other government-related sites.National Association of Pension Funds www.napf.co.ukTheprincipal UKbody that represents the interests of the employer-sponsored pensions movement. Members can enter the discussionarea and the ‘local groups’ section tells you about initiatives and activitiesin your area. Pensions Ombudsman www.pensions-ombudsman.org.ukMight not sound like the most enticing site onthe worldwide web, but it’s an important one. It explains theombudsman’s powers and how the procedures work,and there are some useful download documents.Pensions Advisory Service www.opas.org.ukMore for pension holders, but some usefulsections. The ‘press release’ area will help keep you up-to-datewith developments and the ‘FAQs‘give some insight as to the main pension concerns of employees. InstallationsDevonCounty Council has become one of the first local authorities to implementspecialised training and development software to help manage training for its16,000 employees. It has implemented a tailored version of Snowdrop System’sFoundation for training administration and employee development, and Fountainexecutive for performancemanagement and succession planning. www.snowdrop.co.ukBycreating a blended learning programme incorporating e-learning, telecoms giant Equant has been able to trainmore than 8,500 employees globally and save $6.5m (£3.6m). It integratedelements of instructor-led training with generic and company-specifice-learning, and then supplemented it with an around-the-clock expert mentoringservice. Equant partneredwith e-learning provider SkillSoftfor the mentoring service and generic e-learning content. www.skillsoft.comTop resourceAlthoughthe full-blown version doesn’t go live until December, HR professionals cancheck out a Beta version of Emerald Publishing’s new management resource centrenow. The company claims Emerald Management Xtra will offer the biggest and most comprehensivecollection of peer-reviewed management journals and support resources. www.emeraldinsight.com/emx Previous Article Next Article Comments are closed.